Project Administrative Assistant

Our client helps implement the digital transformation of one of the Belgian government organizations. By digitizing processes and offering innovative solutions, they will always focus on the end user. The work done has a tangible impact on thousands of employees and millions of people.

• Agenda mgt with all stakeholders
• Onboarding of new project collaborators
• Creating and maintaining project master slide decks
• Participating in meetings, taking meeting minutes, distribute before & after documentation / follow up on action points
• Management of project and program Teams, Sharepoint, Project plans, Excel overviews,..
• Setting up and distributing templates & summarizing results for management review
• Maintain knowledge base for standard company and project procedures

Knowledge and complexity
• At least 5 year experience as a management assistant, capable as a self-starter
• Extensive experience with Excel, Project, Teams, Sharepoint (MS365 in general) and with SAP for administrative tasks

Problem solving
• Timely signal irregularities and proactively take corrective measures, and escalating to project leadership any possible issues wrt project activities and progress
• Maintain an overview of a large diversity of administrative and supporting tasks
• Selfstarter and independent in the administrative support of the project team, or inresolving possible logistical issues

Communication
• Fluent in NL, FR and EN (critical requirement).
• Daily contact with project staff from different departments and companies
• Daily contact with personal assistants of CxO’s (internal / external)
• Daily contact with visitors, job applicants,.. & organizing parking facilities, etc
• Contacts with caterers or event creators,..

Freelance opportunity:

• first contract until EOY

Remote working:

• Onsite in Brussels on a daily basis, with occasional work from home for specific tasks

Do you recognize yourself in this position? Apply now!

Or, you can send your CV to tim.pauwels@prosper-it.be or contact us by telephone via +32 472 46 91 82 for more information.